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BA application

Once the management fund is created and the BA settings have been configured by the manager, the company's personnel starts carrying out its administrative functions to implement the business processes planned by the BA participants.

The main BA capabilities used under normal operating procedures are:

  • budget management (acceptance of funds, payments to personnel, posting and payment of bills, generation of reports);
  • automated expense planning;
  • managing BA shares;
  • charging, distributing, and record-keeping of dividends;
  • holding votes and sending out notifications among participants and shareholders of BA shares.

Budget management

All budget management operations can be divided into manual and automated. Manual operations include the posting and payment of bills, setting up account records, assigning employees' access rights to purses, and one-time payments.

Carrying out operations. "Budget"-"Operations"

To carry out a funds transfer operation from BA purses, as well as to view the operation history, use the "Operations" page in the "Budget" section.
To carry out this operation, select a purse from the list, specify the payment parameters, and press "Transfer". The "Function" field can be filled out manually or by choosing a description from the list that appears by pressing the button with ellipsis points to the right of the field. This way you can transfer funds from BA expenses purses. Transfers from receipts purses and fund management purses can only be done through a collective decision by the BA shareholders made by voting.
To view the operation history of a certain purse, specify the period for which you would like to see data, and press "Show". A table will appear on the screen listing the operations that were carried out, if they exist. To view detailed information on a certain operation, press the button with an arrow in the first column of the table. The "Details" form shows the full information about the operation, including the link to the bill if the operation was a bill payment.
Pressing "New" initiates a new dialogue to transfer funds from BA purses.

Generation of reports. "Budget"-"Operations"

During BA registration, Capitaller automatically creates a set of public reports that are accessible to all shareholders of the management fund:

  • on receipts purses (weekly receipts and expenses, without detailing the function of the operations);
  • on fund management purses (weekly expenses, without detailing the function of the operations);
  • on expenses purses (weekly expenses, without detailing the function of the operations).

The BA administrator can create additional reports at his discretion or at the request of the management fund shareholders. Reports can be created, updated, and deleted in the "Reports" tab of the "Budget" section.

In this tab, you can create and view reports on different purses (budget articles).

To create a new report, click on the "New" link and enter the parameters that will be used to create the report:

  1. Name;
  2. Account period (for example, monthly);
  3. Type of title units whose transfer must be shown in the report;
  4. Direction of funds transfer (receipt only, expense only, receipt and expense);
  5. Budget articles (one or several purses of the selected type);
  6. Level of detailing (by operation type, by time);
  7. The report's accessibility to various groups of participants:
    • only inside the company (accessible only to the BA participants),
    • for shareholders (accessible to WM-purse holders who are shareholders of the company being managed by this BA)
    • for everyone (accessible to all WebMoney Transfer participants).

After setting the report parameters, verify them and press "Save". A new report will be generated according to the settings you selected.

To view the parameters of a previously created report, click on the "View" icon in the first column of the reports table, and to extricate a certain report, click on the "Results" icon in the last column. The second button in the results graph allows you to extricate the report in xml-format.

Posting and paying bills. "Budget"-"Bills"

This tab is designed for working with bills and it contains two pages, "Incoming" and "Outgoing." The "Incoming" page lets you view and pay incoming bills for a certain period, whild the "Outgoing" page lets you make payments for different budget articles, and if necessary, to indicate the protection time and the account validity period. You can pay external bills only through receipts purses of the BA.

"Incoming" page
On this page you can view all of the incoming bills, as well as pay them, decline payment, or redirect them.
To view the incoming bills, select the period, indicate which bills should be shown in the table (new, paid, declined, or any combination of the above) and press "Show bills". To extricate detailed information about a bill, press the icon in the first column of the table. Next, in the "Details" form located under the bills table, you can view detailed information about the bill, including the payment date with the link to the payment operation or the "decline payment" operation carried out with the bill.
To pay a new bill, press the icon in the first column of the table and in the "Details" form that appears, press "Pay". A form will open up for carrying out a new operation with an additional "Comments" field.
To decline payment of a received bill, press "Decline" in the "Details" form.
You can redirect a bill that was received at the BA address. For this, press "Redirect" in the "Details" form. A form will open up to prepare the outgoing bill where the "total," "protection time," "validity period," and "function" fields are filled out based on the corresponding incoming bill.

"Outgoing" page
On this page you can view all of the outgoing bills, as well as post a new bill for payment. To view the outgoing bills, select a BA purse and the period, indicate which bills should be displayed in the table (new, paid, declined, or any combination of the above), and press "Show".
To view the details of a certain bill, press the icon in the first column of the table. In the "Details" form located beneath the bills table, you can view detailed information about the bill, including the payment date with the link to the payment operation of the declined payment operation carried out with the bill.
To write out a new bill, press "New." A form will open up, which you should fill out, and then press "Save."

Personnel access to budget management. "Budget"-"Access rights"

The "Access rights" page in the "Budget" section lets the manager set the level of access rights to every BA purse for employees or shareholders, which includes the following rights:

  • viewing a purse's parameters and balance;
  • changing a purse's parameters;
  • transferring funds from a purse;
  • making out a bill for a certain purse;
  • managing other colleagues' access to a certain purse.

To set access rights to BA purses for a new participant, the participant must be registered as personnel (in the "Personnel" section). After that, in the "Access rights" tab of the "Budget" section, press "New". In the form that appears, select the wmid/the participant's position, the purse number, and specify the list of permissions. After pressing "Save", the information about the new participant and his rights will be displayed in the general table.

Expenses planning

During normal BA operating procedures, if there are repeated payments, it is practical to carry them out according to a set schedule in automatic mode.
In the "Planning" section, BA participants can set algorithms for automatic payments from BA purses and view the history of the operations that were carried out. Every algorithm is implemented as a task of administering payments according to a set schedule and standards of planned operations.
Some algorithms are designed for receipts purses and are generated automatically during the BA's creation (or when creating a receipts purse in the process of BA application) according to a scheme of revenue distribution set forth in the Charter.

Creating a task for administering payments. "Planning"-"Planned expenses"

To create a task for administering payments according to a set schedule, define the period, frequency, and condition (meaning, the minimum balance) for launching the funds transfer operation from the given purse to purses of WMT correspondents. Then press "New", fill out the form for adding a new task, and press "Save". After that, the task will appear in the table.
In the "Interval" field, enter the number of hours, days, weeks, or months (by selecting them from the list to the right of the field) for launching the algorithm for verifying the set conditions.
To change the parameters of the task for expenses purses, click on the icon in the right column of the table. It is possible to make changes in the algorithms of automatic funds distribution from receipts purses only through a collective decision by the BA shareholders, made by voting.
To finish creating the algorithm, indicate precisely which payments should be made after the conditions for launching the task are met. For that, press the folder icon in the table in the "Operations" graph.
To cancel the algorithm validity at a later time, you will simply have to enter this page and set the task status to be "Inactive."

Example.
To pay the BA personnel their salaries, you can create the following task:

  • "Name" - Employees’ salaries;
  • "period" - from 2007-01-01 12:00 until 2010-12-31 12:00;
  • "Interval" - 1 month;
  • "Pay from purse" - Outgoing payments to personnel /<number>;
  • "on the condition that the balance is more than" - 5 000 WM.

This means that during the period from: 2007-01-01 12:00 until 2010-12-31 12:00 at an interval of once a month, when a balance of 5000 WM is reached, payments will be made from the "Outgoing payments to personnel /<number>" purse to the employees' purses listed in the "Operations" page.

Creating and changing operation standards. "Planning"-"Planned expenses"

On the "Operations" page you can set the standards for the operations that will be carried out automatically every time the conditions stated in the task are met.
To assign an operation, enter the correspondent's purse number in the "Recipient" field and the function of the operation in the "Function" field.
Next, indicate three parameters that will determine the sum of the transfer: the percentage of the balance on the purse, and the minimum and maximum amount of the transfer. These parameters are used to calculate the total amount of the transfer: a percentage of the total balance that does not exceed the maximum or fall below the minimum.
Next, mark the status of the standard as "Active" and press "Save".
To cancel the validity of the operation at a later time, you will simply have to enter this page and set the standard status to be "Inactive".

Viewing the operations history. "Planning"-"Operations history"

The "Operations history" page is designed for viewing the operations that were carried out in automatic mode based on the standards set in the algorithm. This page shows a report on the actions that were made to carry out the algorithm: the date, the initial purse balance, the planned and completed total of the outgoing payment operation, the commission amount, and the number of planned and completed operations.

Managing BA shares

After creating the management fund, all BA shares can circulate both among the shareholders of the given BA and among other WMT participants.
As a full-fledged participant of WMT, a wmid of the BA can be the owner of his own shares and of the shares of other BA. The shares can be sold, bought, or transferred for free. The shares transactions are carried out:

  • for the BA WMID, on the Capitaller site;
  • for other participants, at the Shareholder site.

Registry of shareholders."Shares"-"Registry"-"Registry"

This page shows the list of active and potential shareholders of a given BA. A potential shareholder is a WMID who received an offer to buy a certain number of shares from one or several active shareholders.
The "Registry" page allows you to register (or annul registration of) a BA in the public registry of the Shareholder service. To do this, use the field called "Registered in the public registry". This possibility is only valid for BAs that meet the following criteria for publicity:

  • the management fund size is no less than 20000 WMZ;
  • the monthly revenue is no less than 1/12 of the management fund size.

There is a "History" link next to this field, which takes you to a list of actions related to the BA's registration in registries.
On this page, the manager can transfer or offer to buy shares belonging to the BA WMID. There are two forms for doing this, "Transfer shares" and "Offer to buy," located at the bottom of the page, under the table of shareholders.
To create a sale order, press "Offer to buy," and in the form that appears, fill out the required fields, "Number of transferable shares" and "Price per share," and if necessary, also the field "WMID of the new share owner". Then press "Save". If no WMID is specified, the offer will be accessible to all active and potential shareholders of this BA. If the BA is registered in the public registry, then the sale order will be accessible to all WMT participants. You should note that on this page you can create a sale order only in the currency of the management fund, and only for the management fund purse. This means that it is efficient to use this form when creating a management fund.
To transfer shares for free, open the corresponding form, fill out all of its fields, and make sure to specify that the shares are being transferred for free. Then, press "Save".

Managing the shares portfolio. "Shares"-"Registry"-"Portfolio"

This page shows shares of all the Budget Automation tools belonging to the WMID of this BA. The manager can sell or make a free transfer of any number of these shares to any WMT participant.
To create a new sale order, press "Offer to buy" and in the form that appears, select the name of the BA, fill out the required fields: "Number of shares to be transferred," "Price per share" and the number of the receipts purse, whose currency is used to determine the price, and if necessary, also the field "WMID of the new shareholder." If the WMID is not specified, this order will be accessible to all active and potential shareholders of this BA. If the BA is registered in the public registry, the sale order will be accessible to all WMT participants.
To transfer the shares, open the "Transfer shares" form, fill out all fields, making sure to specify which shares are being transferred for free, and press "Save".

History of shares transfer. "Shares"-"Registry"-"History"

This page shows all of the actions related to the transfer of all BA shares belonging to the WMID of the BA. In the far-left column of the table, an arrow-shaped icon shows the direction of the shares transfer. The instruments panel lets you sort the receipt-transfer operations by date and BA name (on the "instrument" graph). The data will be sorted by the specified conditions after you press "Show history".

Managing sale orders. "Shares"-"Registry"-"Sale order"

On this page, the manager can create or delete orders to buy shares included in the BA portfolio.
To create a new sale order, press "Offer to buy" and in the form that appears, select the name of the BA, fill out the required fields: "Number of shares to be transferred," "Price per share," and the number of the receipts purse, whose currency is used to determine the price, and if necessary, also the field "WMID of the new shareholder." If the WMID is not specified, this offer will be accessible to all active and potential shareholders of this BA. If the BA is registered in the public registry, then the sale order will be accessible to all WMT participants.
To delete the order, simply press on the "delete" icon in the graph of the order and confirm your intention to carry out this operation.
To transfer shares, open the form "Transfer shares," fill out all the fields, making sure to specify which shares are being transferred for free, and press "Save".

Purchasing shares. "Shares"-"Registry"-"Purchase offers"

On this page, the manager can purchase Budget Automation tool shares to be owned by the WMID of his BA.
To purchase shares, first select the name of the BA whose shares you would like to purchase from the "Instruments" list.
Then find the specific order in the list of purchase offers, select it by pressing on the icon in the right graph of the table or just by clicking on the line of the order. In the form that appears beneath the list of orders, enter the number of shares to be purchased (which cannot exceed the number offered in the order) and the purse number that will be used to make the payment. Then press "Save."

Holding votes and sending notifications

To enable collective management of the Budget Automation tool, any owner of management shares or the Budget Automation tool's manager (even if he is not an owner of management shares) can create a "general meeting" to initiate the open voting procedure. Questions to be voted upon are formulated by the initiator in a way that allows the participants to vote "FOR" or "AGAINST." There are two types of formulation for the voting procedure: "directive to the manager" and "automatic implementation."
In "Directive to the manager" voting, the decision is carried out by the manager using the rights and interfaces at his disposal as the BA administrator. Capitaller does not track how these decisions are implemented and does not participate in their application in any way. The decision of a "Directive to the manager" vote is made when 50% of the voters are "FOR," provided that over 50% of the voters participate.
In "Automatic implementation" voting, the decision is implemented automatically and immediately after the decision is made. This type of voting includes:

  • administering payments from receipts purses and fund management purses (the decision is made when 50% vote "FOR," provided there is a quorum of over 50%)
  • appointing a new manager (the decision is made when 75% vote "FOR," provided there is a quorum of over 50%)
  • affirming schemes for funds distribution from receipts purses (the decision is made when 75% vote "FOR," provided there is a quorum of over 50%)
  • distribution of dividends(the decision is made when 50% vote "FOR," provided there is a quorum of over 50%)
  • increasing the management fund (the decision is made when 75% vote "FOR," provided there is a quorum of over 50%)
  • changing the BA name and requisites (the decision is made when 75% vote "FOR," provided there is a quorum of over 50%)

During the voting procedure, the Initiator sets the interval for holding the vote: the moment when votes will start being accepted and when the voting will end. The decision of the vote is made after the allotted time for this period ends, based on an open journal. Because Capitaller does not block the possibility of a sale or transfer of shares during the vote, the publication of the current vote status is indicative, and the result is exclusively the outcome on the date and time of the vote's end.

Votes on appointing a new manager or on funds distribution, as well as "Directive to the manager" votes can be initiated by any management fund shareholder using the shareholder.ru service. The manager or a person authorized by him has access to initiating any of the voting options.
When the Budget Automation tool manager appoints a vote to take place, he can send out an automatic notification about the voting, which will be sent to the shareholders' WM-Keepers.

Voting functions. "Shares"-"Voting"-"History"

On this page, the manager or a person authorized by him can set a vote to take place or view the history of all the votes that have occurred.
To create a new vote, open the "New vote" form located beneath the table. Then, from the list that opens, select the type of vote, which will open up a form with a certain set of parameters for the question that the manager expects to be voted on.

Next, enter the necessary parameters.

  1. "Directive to the administrator" – the start date and time of the vote, the text of the directive.
  2. "Payment administration" – the start date and time of the vote, the purse number that will be used to make the payment (select from the list of available ones), the destination purse number, the payment total and its function.
  3. "Appoint a new administrator" – the start date and time of the vote, the WMID of the new manager.
  4. "Revenue distribution" – the start date and time of the vote, the receipt's purse number, and the scheme of revenue distribution in percentages.
  5. "Dividends distribution" – the start date and time of the vote, the management fund purse number, and the amount of dividends distributed to each share (don't forget the system commission, which is deducted from the entire dividend amount listed in the shareholders' purses).
  6. "Increasing the management fund" – the start date and time of the vote, the size of the fund increase (by how many times).
  7. "Change name" – the start date and time of the vote and the changed BA requisites.

When you are done entering the voting parameters, press "Save".
To view detailed information, click on the line of the selected vote. The "Details" form will show information about the vote that was initiated previously. To view the results of the vote, press the link in the Status graph.

Participation in voting. "Shares"-"Voting"-"Voting of other companies"

On this page, the manager or a person authorized by him can participate in votes on behalf of the BA WMID, including using the right to set a voting procedure in other BA.
To participate in a vote, select an open vote in which a decision has not been made yet. Then, press the icon in the first column of the table and in the "Results" form that opens, enter your vote by pressing "FOR" or "AGAINST." Similarly, you can view the results of completed votes.
To create a new vote in another BA, select any vote of this BA, press the icon in the first column of the table, and open the "Offer a vote" form. Next, enter the necessary parameters and press "Save".

Sending notifications. "Shares"-"Notifications"

The "Notifications" tab lets you inform all BA shareholders about an important action taking place in the BA, such as a vote.
To create a notification, click on "New" and in the form that opens, enter a message and save it. The new message will appear in the general notifications list. The text notifying users of a forthcoming vote will be automatically entered into the notifications table when saving the new vote. To send the message you have prepared, press "Send" in the last graph of the table.

Dividends

Dividends are distributed from fund management purses through a voting procedure called "Dividends distribution." It is up to the manager to initiate this procedure and to specify the size of the sum to be distributed.
Any sum present in the management fund purses can be distributed as dividends, provided it does not exceed the balance considering the 0.8% system commission.
The vote is initiated in the "Vote" tab in the "Shares" section. The duration of the vote is 240 hours and the threshold for making a decision is 50%. If the threshold is passed, the voting ends prematurely.
Dividends are distributed to inner accounts of the Capitaller service. For shareholders to receive the distributed dividends, they must transfer them to their purses.
The transfer is carried out individually by every BA shareholder using the shareholder.ru service, and the system commission is not deducted in the process.

Viewing the history of dividend payments. "Shares"-"Dividends"-"Paid dividends"

This page shows the history of distributed and paid dividends of the given BA. The table shows information on every decision reached through voting regarding dividends distribution and the distribution status. The top of the table shows the total amounts of the paid dividends according to currency type.

Viewing the history of distributed dividends. "Shares"-"Dividends"-"Distributed dividends"

This page shows the history of the distributed and paid dividends of the BA whose shares are present in the portfolio of the WMID of this given BA.
The table shows information about every act of dividends distribution, based on the number of management shares present in the BA portfolio at the time of the end of the vote on dividends distribution. The bottom of the table shows the total amounts of the distributed dividends according to currency type.

Acceptance of dividends. "Shares"-"Dividends"-"Received dividends"

This page shows the transfer history of distributed dividends to personal BA purses. The table shows a list of transfer operations, specifying the destination purse. The top of the table shows the total values of the distributed, received, and anticipated dividend amounts.
To transfer all or part of the payable amount (the "Balance" line), press "Receive" and in the form that opens, select a purse, enter the transfer amount, and press "Transfer". No system commission for this transfer will be deducted.
To view detailed information about previous transfers, press the icon in the first column of the table. By clicking on the arrow icon in the "Details" form that opens up, you can go to the "Operations" page for the receipts purse which received the transfer.

See also: Service description